2. Create a first folder called Samples inside the **Materials** folder
*(Project)*
3. Create a second folder called Raw Samples** ***(Collection)*
*Instance admin*, from the admin interface, as explained here: [New Entity Type Registration](https://openbis.readthedocs.io/en/latest/user-documentation/general-admin-users/admins-documentation/new-entity-type-registration.html)
2. Create a first folder called Samples inside the **Materials** folder *(Project)*
3. Create a second folder called **Raw Samples (Collection)**
...
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@@ -36,14 +33,13 @@ to adopt the following steps:
To create the *Project* folder:
> 1. Click on the **Materials** folder
> 2. Click the **+ New Project** button in the form.
>
1. Click on the **Materials** folder
2. Click the **+ New Project** button in the form.
3. Replace the automatically generated **Code** with something pertinent to the collection (e.g RAW\_SAMPLES)
4. Fill in the **Name** field (e.g. Raw Samples). Note that by default, the navigation menu on the left shows the name. If the name is not provided, the code is shown.
5. Select the **Default object type** from the list of available types. This is the *Object* for which the *Collection* is used. In this case, **Sample**.
6. Select the **Default collection view** (see **[Customise Collection View](https://openbis.readthedocs.io/en/latest/user-documentation/general-users/inventory-of-materials-and-methods.html#customise-collection-view))**
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@@ -100,7 +88,7 @@ To delete an existing Collection:
2\. Select **Delete** under the **More..** drop down menu
2. Select **Delete** under the **More..** drop down menu
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@@ -113,28 +101,19 @@ Updated on February 6, 2023
When a new *Object type* is created by an *Instance admin (*see [New
When a new *Object type* is created by an *Instance admin (*see [New Entity Type Registration)](https://openbis.readthedocs.io/en/latest/user-documentation/general-admin-users/admins-documentation/new-entity-type-registration.html), the storage widget is disabled by default.
If we want to track storage positions for this particular *Object type*
the **Storage** should be enabled in the **Settings**, under
**Utilities**. This can be done by a *group admin*.
If we want to track storage positions for this particular *Object type* as described in [Allocate storage positions to samples](https://openbis.readthedocs.io/en/latest/user-documentation/general-users/managing-storage-of-samples.html#allocate-storage-positions-to-samples), the **Storage** should be enabled in the **Settings**, under **Utilities**. This can be done by a *group admin*.
For this, follow the steps below:
1. Go to **Settings**, under **Utilities**
2. Click the **Edit** button
3. Scroll to the last section of the Settings: **Object Type
definitions Extension**
4. Open the *Object type* for which you want to enable the storage,
e.g. **Sample**
5. Select **Enable Storage **
3. Scroll to the last section of the Settings: **Object Type definitions Extension**
4. Open the *Object type* for which you want to enable the storage, e.g. **Sample**
5. Select **Enable Storage**
6. Save
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@@ -145,16 +124,14 @@ Updated on April 26, 2023
## Configure Lab Storage
Fridges and freezers can be configured in the **Settings**, under
**Utilities**.
Fridges and freezers can be configured in the **Settings**, under **Utilities**.
1. Go to **Settings**
2. Click **Edit**
3. Scroll down to the **Storages** section
4. Click the **+ New Storage** button above the storage table, as shown
below.
4. Click the **+ New Storage** button above the storage table, as shown below.
5. Fill in the **Storage Form** as explained below
@@ -162,38 +139,21 @@ Fridges and freezers can be configured in the **Settings**, under
**How to fill in Storage Form:**
> 1. **Code**. It is advisable to provide a meaningful code for the
> storage, rather than using the default, because this information
> is needed when registering storage positions in Batch mode. For
> example MINUS80\_ROOM\_A1
> 2. **Name**. The name is what is shown in most parts of the ELN. E.g.
> Minus 80°C in Room A1
> 3. **Number of rows**. This is the number of shelves.
> 4. **Number of columns**. This is the number of racks per shelf.
> 5. **Allowed number of boxes in a rack**. This is the maximum number
> per rack. Enter a very high number if this is not important.
> 6. **Rack space warning**. Enter space as percentage. E.g. 80, means
> that the system will give a warning when 80% of a rack is
> occupied.
> 7. **Box space warning**. Enter space as percentage. E.g. 80, means
> that the system will give a warning when 80% of a box is occupied.
> 8. **Validation level**. This is the minimum level of information
> required about the storage:
> 1. **Rack validation**. The position in the shelf and rack needs
> to be specified.
> 2. **Box validation**. In addition to **a**, a box name needs to
> be specified.
> 3. **Box position validation**. In addition to **a** and **b**,
> the position in the box needs to be specified.
1.**Code**. It is advisable to provide a meaningful code for the storage, rather than using the default, because this information is needed when registering storage positions in Batch mode. For example MINUS80\_ROOM\_A1
2.**Name**. The name is what is shown in most parts of the ELN. E.g. Minus 80°C in Room A1
3.**Number of rows**. This is the number of shelves.
4.**Number of columns**. This is the number of racks per shelf.
5.**Allowed number of boxes in a rack**. This is the maximum number per rack. Enter a very high number if this is not important.
6.**Rack space warning**. Enter space as percentage. E.g. 80, means that the system will give a warning when 80% of a rack is occupied.
7.**Box space warning**. Enter space as percentage. E.g. 80, means that the system will give a warning when 80% of a box is occupied.
8.**Validation level**. This is the minimum level of information required about the storage:
1.**Rack validation**. The position in the shelf and rack needs to be specified.
2.**Box validation**. In addition to **a**, a box name needs to be specified.
3.**Box position validation**. In addition to **a** and **b**, the position in the box needs to be specified.
Updated on April 26, 2023
## Add metadata to Storage Positions
Storage positions by default have the following metadata:
...
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@@ -210,7 +170,6 @@ Storage positions by default have the following metadata:
It is possible to add additional information. This can be done by an
*Instance Admin* by editing the *Object* Type **STORAGE\_POSITION** in
the admin interface (see [New Entity Type Registration](https://openbis.readthedocs.io/en/latest/user-documentation/general-admin-users/admins-documentation/new-entity-type-registration.html)).
