diff --git a/docs/user-documentation/general-admin-users/admins-documentation/img/xlsx-folder-content.png b/docs/user-documentation/general-admin-users/admins-documentation/img/xlsx-folder-content.png new file mode 100644 index 0000000000000000000000000000000000000000..88a0f4c37de130ac169ace57b54d326458e1cd45 Binary files /dev/null and b/docs/user-documentation/general-admin-users/admins-documentation/img/xlsx-folder-content.png differ diff --git a/docs/user-documentation/general-admin-users/admins-documentation/import-openbis-exports.md b/docs/user-documentation/general-admin-users/admins-documentation/import-openbis-exports.md index 228da296e3b9f3c860fb06acdcafa196f4024cf2..3e86d8114e9c5d8d8756ea94a71baf3560489c1b 100644 --- a/docs/user-documentation/general-admin-users/admins-documentation/import-openbis-exports.md +++ b/docs/user-documentation/general-admin-users/admins-documentation/import-openbis-exports.md @@ -10,12 +10,16 @@ The exported metadata (and related masterdata) can be imported in another openBI Exported metadata (and masterdata) are contained in a **xlsx** folder, as shown below. - + -Metadata and masterdata are contained in the **metadata.xlsx** file. If some of the exported types have validation plugins or dynamic property plugins, these are exported to a **scripts** folder inside the **xlsx** folder. If some exported entities contain either large text fields that exceed the length of an Excel cell or metadata in spreadheets, these are exported to a **data** folder inside the **xlsx** folder. +Metadata and masterdata are contained in the **metadata.xlsx** file. In addition to the metadata.xlsx file, the **xlsx** folder might contain additional folders: +- a **scripts** folder: contains scripts associated with types in the metadata.xlsx file, if these are present; +- a **data** folder: holds the content of spreadsheet fields and large text fields that exceed the size of an Excel cell (32767 characters) and would not fit in the masterdata.xlsx file; +- a **miscellaneous** folder: contain images embedded in text of exported entries, if present. -If a **data** folder and/or a **scripts** folder are present in the exported **xlsx** folder, the **xlsx** folder needs to be zipped and the **xlsx.zip** file can be imported via admin UI. + +If a **data**, **scripts** and/or **miscellaneous** folders are present in the exported **xlsx** folder, the **xlsx** folder needs to be zipped and the **xlsx.zip** file can be imported via admin UI. If only the **metadata.xlsx** file is contained in the **xlsx** folder, the metadata.xlsx file can be directly uploaded via admin UI.